The Supreme Court’s decision in Spouses Frias v. Atty. Abao underscores the critical importance of adherence to the rules governing notarial practice. The Court found Atty. Nelly E. Abao guilty of violating the lawyer’s oath and the Code of Professional Responsibility for notarizing a document without a valid notarial commission. This ruling emphasizes that lawyers who engage in unauthorized notarial acts undermine the integrity of the legal profession and erode public trust in the notarization process, leading to severe disciplinary actions, including suspension from the practice of law and permanent disqualification from being commissioned as a notary public.

Forged Trust: When a Lawyer’s False Notarization Undermines a Land Dispute

The case revolves around a land dispute between Spouses Pepito and Prescila Frias and the Spouses Escutin. The Spouses Frias claimed they had merely leased their land to the parents of the Spouses Escutin, while the latter presented a Deed of Absolute Sale, purportedly signed by the Frias spouses, as evidence of ownership. The Deed of Absolute Sale was notarized by Atty. Nelly E. Abao. However, the Frias spouses denied ever executing the deed, claiming they were in Mindanao at the time of its alleged execution. Further investigation revealed that Atty. Abao was not commissioned as a notary public in the relevant jurisdiction at the time she notarized the document.

At the heart of this case is the integrity of the notarial process. Notarization imbues a private document with public character, lending it credence and admissibility in court. The Supreme Court has consistently held that notarization is far from a mere formality; it is an act imbued with public interest, demanding strict adherence to the rules and ethical standards by those authorized to perform it. The Court has emphasized the significance of a notary public’s role, noting that “A notarial document is by law entitled to full faith and credit upon its face, and for this reason, notaries public must observe with utmost care the basic requirements in the performance of their duties.”

Atty. Abao’s actions directly contravened these principles. The certification from the Clerk of Court of Roxas City confirmed that Atty. Abao was not commissioned as a Notary Public in the City of Roxas, Province of Capiz for the year 1995 and had no notarial files on record for the same year. By performing notarial acts without the requisite commission, Atty. Abao violated the Rules on Notarial Practice and Canons 1 and 7 of the Code of Professional Responsibility. These canons mandate that lawyers must not engage in unlawful, dishonest, immoral, or deceitful conduct and must uphold the integrity and dignity of the legal profession.

The legal framework governing notarial practice is explicit. The 2004 Rules on Notarial Practice stipulate that a person commissioned as a notary public may perform notarial acts within the territorial jurisdiction of the commissioning court for a period of two years from the first day of January of the year in which the commissioning is made. Without a valid commission, a lawyer is bereft of the authority to perform any notarial acts. The Supreme Court in Japitana v. Atty. Parado reiterated this principle, stating that Commission either means the grant of authority to perform notarial or the written evidence of authority. Without a commission, a lawyer is unauthorized to perform any of the notarial acts.

In this case, Atty. Abao misrepresented herself as a duly authorized notary public, an act the Court deemed a form of falsehood antithetical to the lawyer’s oath. As the Court in Nunga v. Atty. Viray, stressed:

where the notarization of a document is done by a member of the Philippine Bar at a time when he has no authorization or commission to do so, the offender may be subjected to disciplinary action. For one, performing a notarial [act] without such commission is a violation of the lawyer’s oath to obey the laws, more specifically, the Notarial Law. Then, too, by making it appear that he is duly commissioned when he is not, he is, for all legal intents and purposes, indulging in deliberate falsehood, which the lawyer’s oath similarly proscribes. These violations fall squarely within the prohibition of Rule 1.01 of Canon 1 of the Code of Professional Responsibility, which provides: “A lawyer shall not engage in unlawful, dishonest, immoral or deceitful conduct.”

The Supreme Court referenced several similar cases to illustrate the gravity of Atty. Abao’s misconduct. In Zoreta v. Atty. Simpliciano, a lawyer was suspended for two years and permanently barred from being commissioned as a notary public for notarizing documents after his commission had expired. Similarly, in Judge Laquindanum v. Atty. Quintana, a lawyer was suspended for six months and disqualified from being commissioned as a notary public for notarizing documents outside the area of his commission and with an expired commission. Most recently, in Japitana v. Atty. Parado, the lawyer was suspended for two years and forever barred from becoming a notary public when he notarized documents with no existing notarial commission. These precedents underscore the Court’s consistent stance against unauthorized notarial acts.

Ultimately, the Supreme Court found Atty. Abao guilty of malpractice and violation of the lawyer’s oath. The Court deemed the IBP’s recommended penalty insufficient, considering the severity of the offense and Atty. Abao’s lack of a valid defense. Consequently, the Court imposed a harsher penalty: suspension from the practice of law for two years and permanent disqualification from being commissioned as a Notary Public.

FAQs

What was the central issue in this case?	The central issue was whether Atty. Abao violated the Code of Professional Responsibility and the Notarial Law by notarizing a document without a valid notarial commission.
What did the IBP recommend as a penalty?	The IBP recommended a six-month suspension from the practice of law for notarizing documents without a notarial commission, and a one-year suspension for executing an untruthful judicial affidavit.
What was the Supreme Court’s ruling in this case?	The Supreme Court found Atty. Abao guilty and imposed a penalty of two years suspension from the practice of law and permanent disqualification from being commissioned as a Notary Public.
Why is notarization important?	Notarization converts a private document into a public document, making it admissible in evidence without further proof of authenticity. This process relies heavily on the notary’s integrity.
What rules did Atty. Abao violate?	Atty. Abao violated Rule 1.01 of Canon 1 and Canon 7 of the Code of Professional Responsibility, which prohibit lawyers from engaging in unlawful, dishonest, immoral, or deceitful conduct.
What is the territorial jurisdiction for a notary public?	Under the 2004 Rules on Notarial Practice, a notary public can perform notarial acts within the territorial jurisdiction of the commissioning court for two years from the commissioning date.
Can a lawyer notarize documents without a commission?	No, a lawyer must have a valid notarial commission to perform notarial acts. Notarizing without a commission is a direct violation of the Notarial Law.
What is the significance of the Nunga v. Atty. Viray case?	The Nunga v. Atty. Viray case emphasizes that notarizing a document without authorization is a violation of the lawyer’s oath and constitutes deliberate falsehood.

The Spouses Frias v. Atty. Abao case serves as a stark reminder of the ethical obligations of lawyers, particularly when acting as notaries public. The Supreme Court’s decision sends a clear message that any deviation from the established rules and ethical standards will be met with severe consequences, ensuring the integrity of the legal profession and the public’s trust in the administration of justice.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: Spouses Pepito and Prescila Frias, Complainants, vs. Atty. Nelly E. Abao, Respondent., A.C. No. 12467, April 10, 2019