In the Philippine legal system, ensuring proper service of summons is paramount to due process. The Supreme Court, in Regalado P. Samartino v. Leonor B. Raon, emphasized that failure to comply strictly with the rules on substituted service of summons invalidates the proceedings. This ruling underscores the importance of personally notifying defendants of legal actions against them, safeguarding their right to be heard and defend themselves. When service is improperly executed, the court lacks jurisdiction, rendering any subsequent judgment null and void.

Knocking on the Wrong Door: When Ejectment Turns on Improper Summons

The case revolves around a complaint for ejectment filed by Leonor B. Raon and Agustin G. Crisostomo against Regalado P. Samartino concerning a parcel of land in Noveleta, Cavite. The respondents alleged that Samartino had leased the property from the deceased Filomena Bernardo-Crisostomo, and despite the lease’s expiration, he refused to vacate. Summons was served on Roberto Samartino, the defendant’s brother, at the defendant’s house, but the defendant was undergoing rehabilitation at the NBI-TRC in Tagaytay City at the time. The trial court declared Regalado P. Samartino in default, which led to a judgment ordering him to vacate the premises and pay damages.

Samartino’s counsel filed a motion to set aside the judgment, which the Regional Trial Court (RTC) treated as an appeal, affirming the lower court’s decision. Subsequently, a writ of execution was issued, and Samartino’s property was sold at public auction to satisfy the monetary award. Samartino then filed a petition for relief from judgment, claiming he had purchased the land from Filomena Bernardo-Crisostomo, presenting a Deed of Absolute Sale as evidence. The RTC dismissed this petition, and the Court of Appeals upheld the dismissal, prompting Samartino to elevate the case to the Supreme Court.

The Supreme Court focused on the validity of the substituted service of summons. According to Rule 14 of the 1997 Rules of Civil Procedure, personal service is the primary method. If personal service is impossible, substituted service may be effected by leaving copies of the summons at the defendant’s residence with a person of suitable age and discretion or at the defendant’s office with a competent person in charge. The court emphasized that substituted service is only valid when personal service is not promptly possible. Furthermore, the impossibility of personal service must be explained in the proof of service.

Sec. 6. Service in person on defendant. – Whenever practicable, the summons shall be served by handing a copy thereof to the defendant in person, or, if he refuses to receive and sign for it, by tendering it to him.

Sec. 7. Substituted service. – If, for justifiable causes, the defendant cannot be served within a reasonable time as provided in the preceding section, service may be effected (a) by leaving copies of the summons at the defendant’s residence with some person of suitable age and discretion then residing therein, or (b) by leaving the copies at defendant’s office or regular place of business with some competent person in charge thereof.

The court cited Administrative Circular No. 59, which stresses strict compliance with the requisites for valid substituted service. The sheriff’s return in this case stated that the summons was served through Roberto Samartino, the defendant’s brother, but it did not explain why personal service was not possible. This omission was critical. The Supreme Court has consistently held that the return must demonstrate the impossibility of prompt personal service. Without such a showing, the substituted service is deemed ineffective. The High Court emphasized that the requirements for substituted service must be faithfully and strictly complied with; otherwise, the service is considered invalid.

The Supreme Court also pointed out that the return of summons did not establish that the brother was a person of suitable age and discretion residing at the defendant’s residence. This further deficiency contributed to the invalidity of the service. Because of the ineffective service of summons, the trial court did not acquire jurisdiction over the person of the petitioner. The court reiterated that proper service of summons is essential for the court to have jurisdiction over the defendant and to afford the defendant an opportunity to be heard. Failure to comply with the rules on service of summons violates due process.Due process requires that a person be informed of the claim against them and be given a reasonable opportunity to present a defense.

In this case, the trial court was aware that the petitioner was undergoing rehabilitation at the NBI-TRC and was unable to file an answer. Despite this knowledge, the trial court declared the petitioner in default. The Supreme Court held that the trial court should have been more lenient, especially since it knew of the petitioner’s circumstances. The court emphasized that default judgments are disfavored and should be an exception rather than the rule. Courts should strive to decide cases on their merits rather than on technicalities. Moreover, the Regional Trial Court erred in dismissing the petition for relief from judgment as filed out of time. The Supreme Court clarified that the period to file a petition for relief should be reckoned from the date the petitioner learned of the RTC’s decision, not the MTC’s decision.

The Supreme Court noted that the petitioner had raised a meritorious defense in his affidavit of merit, claiming ownership of the property based on a Deed of Absolute Sale. Ownership is a valid defense in unlawful detainer cases because it is related to the right of possession. Considering all these factors, the Supreme Court ruled that the Municipal Trial Court and the Regional Trial Court did not have jurisdiction over the petitioner’s person. Consequently, all proceedings were null and void. The court underscored the need to resolve the issue of ownership to determine who has a better right to possess the property. This resolution requires a proper proceeding where the petitioner can present evidence to support his claim.

This case serves as a reminder to the judiciary and legal practitioners of the critical importance of adhering to the rules on service of summons. Strict compliance with these rules is essential to ensure due process and uphold the right of every defendant to be heard in court. The ruling emphasizes that substituted service should only be used when personal service is genuinely impossible, and that all efforts to effect personal service must be documented in the proof of service. Furthermore, courts must be vigilant in protecting the rights of defendants, especially when they are aware of circumstances that may hinder their ability to respond to legal actions. This decision reinforces the principle that justice must be tempered with fairness and that procedural rules should not be used to deprive individuals of their fundamental rights.

FAQs

What was the key issue in this case?	The key issue was whether the substituted service of summons on Regalado P. Samartino was valid, thereby giving the court jurisdiction over his person. The court found the service invalid due to non-compliance with procedural rules.
Why was the substituted service of summons deemed invalid?	The substituted service was deemed invalid because the sheriff’s return did not explain why personal service was impossible and failed to establish that the person who received the summons was of suitable age and discretion residing at the defendant’s residence.
What is the significance of due process in this case?	Due process requires that a person be informed of the claim against them and have an opportunity to be heard. Because of the improper service, Samartino was deprived of his right to due process, rendering the judgment against him void.
What is the rule on personal service of summons?	According to Rule 14 of the 1997 Rules of Civil Procedure, whenever practicable, the summons shall be served by handing a copy to the defendant in person, or if he refuses to receive and sign for it, by tendering it to him.
What are the requirements for substituted service of summons?	Substituted service is allowed if, for justifiable causes, the defendant cannot be served personally within a reasonable time. It can be done by leaving copies of the summons at the defendant’s residence with a person of suitable age and discretion or at the defendant’s office with a competent person in charge.
How did the court address the trial court’s declaration of default?	The Supreme Court held that the trial court should have been more lenient in declaring Samartino in default, especially given its awareness of his confinement at the NBI-TRC, which prevented him from filing an answer.
When should the period to file a petition for relief from judgment be reckoned?	The period to file a petition for relief from judgment should be reckoned from the date the petitioner learned of the decision of the Regional Trial Court (RTC), not the Municipal Trial Court (MTC).
Why was the petition for relief from judgment initially dismissed by the RTC?	The petition was initially dismissed because the RTC erroneously believed it was filed out of time, reckoning the period from the MTC decision rather than its own decision.
What impact did Samartino’s claim of ownership have on the case?	Samartino’s claim of ownership based on a Deed of Absolute Sale constituted a meritorious defense in the ejectment case, as ownership is a valid defense related to the right of possession.
What was the final outcome of the case?	The Supreme Court reversed the Court of Appeals’ decision, remanded the case to the Municipal Trial Court for further proceedings, and declared the writ of execution, writ of demolition, and certificate of sale null and void due to the lack of jurisdiction over Samartino.

The Supreme Court’s decision in Samartino v. Raon serves as a crucial reminder of the significance of procedural compliance and due process in legal proceedings. By strictly enforcing the rules on service of summons, the Court protects the rights of individuals to be properly notified and heard in court, ensuring fairness and justice in the Philippine legal system.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: REGALADO P. SAMARTINO vs. LEONOR B. RAON, G.R. No. 131482, July 03, 2002