The Supreme Court ruled that government employees must return benefits received without proper legal basis, regardless of good faith. This decision underscores the importance of strict compliance with government regulations in disbursing public funds. It clarifies that ignorance or good intentions do not excuse the unlawful receipt of allowances and incentives, reinforcing accountability in public service and protecting taxpayer money.

BulSU’s Incentive Award: A Case of Misplaced Generosity or Legal Overreach?

This case revolves around the Commission on Audit’s (COA) disallowance of an Accomplishment Incentive Award granted to officials and employees of Bulacan State University (BulSU). The BulSU Board of Regents (BoR) authorized the award to recognize employees’ contributions to the university’s excellence in education, sports, and culture. However, COA found the award to be irregular and without legal basis, leading to a demand for the recipients to return the disbursed funds. The central legal question is whether the award was a legitimate use of BulSU’s Special Trust Fund (STF) and whether the employees should be held liable for its return.

The COA based its disallowance on several grounds, including Article IX-B, Section 8 of the 1987 Constitution, which mandates that no additional emoluments, perquisites, or allowances shall be granted to government officials or employees unless authorized by law. They also cited Republic Act (R.A.) No. 6758, the Salary Standardization Law, which aims to standardize compensation across government entities. Additionally, COA relied on COA Circular No. 2013-003, reiterating the audit disallowance of payments without legal basis. The COA argued that the Accomplishment Incentive Award did not fall under any legally authorized category of allowances or benefits.

The petitioners, consisting of both officials and employees of BulSU, argued that the award was a valid use of the STF under Section 4(d) of R.A. No. 8292, the Higher Education Modernization Act of 1997. They contended that this law empowers the BoR to use the STF for instruction, research, extension, or any other program or project. They argued that the incentive was directly linked to the university’s programs and projects, as it motivated employees to contribute to the university’s goals. Furthermore, the petitioners claimed they acted in good faith, believing the payment was authorized under existing rules and regulations.

The Supreme Court sided with the COA, emphasizing its constitutional mandate to ensure the proper use of government funds. The Court stated that it would not interfere with COA’s audit powers unless there was a clear showing of grave abuse of discretion. The Court found no such abuse in this case, agreeing that the Accomplishment Incentive Award lacked legal basis. The Court emphasized that Section 4(d) of R.A. No. 8292 provides that STF shall only be used for expenditures pertaining to the basic and primary objectives of state universities and colleges to attain quality education. As such, the STF cannot be used for the payment of the Accomplishment Incentive Award, which is not part of BulSU’s academic program.

The Court clarified that the phrase “other programs/projects” in Section 4(d) must be interpreted in line with the principle of ejusdem generis. This principle dictates that general words following specific ones are limited to things similar to those specifically enumerated. Thus, “other programs/projects” must relate to instruction, research, and extension, which the incentive award did not. The Court also rejected the petitioners’ reliance on COA Circular No. 2000-002, as this circular only applies to “authorized” allowances and benefits, which the incentive award was not.

Crucially, the Supreme Court reiterated the principle that recipients of illegally disbursed funds must return them, regardless of good faith. The Court quoted Article 22 of the Civil Code, stating that “[e]very person who through an act of performance by another, or any other means, acquires or comes into possession of something at the expense of the latter without just or legal ground, shall return the same to him.” This principle of unjust enrichment applies when a person is unjustly benefited at the expense of another.

Moreover, the Court emphasized that even a mistaken belief in entitlement does not excuse the obligation to return the funds. The Court declared that payees are considered trustees of the disallowed amounts. The Court held that it is against equity and good conscience for them to continue holding on to benefits they received without legal basis. The Court stated that government entities and institutions are called to temper their propensity in granting benefits and allowances indiscriminately, in order to avoid the wastage of government resources. Public funds are in no way vast and unlimited, and thus, disbursement officers are called to be more prudent and circumspect in handling public funds. Any and all amounts illegally received must be returned to the government coffers.

Specifically addressing the procedural issues, the Court upheld COA’s dismissal of the officials’ petition for review due to late filing. The Court noted that appeals must be filed within the prescribed period, and failure to do so renders the decision final and executory. In contrast, the Court excused the employees’ failure to file a motion for reconsideration, as the issues raised were already addressed by the COA. However, this procedural leniency did not affect the Court’s substantive ruling on the illegality of the incentive award.

FAQs

What was the key issue in this case?	The key issue was whether the Accomplishment Incentive Award granted to BulSU employees was a valid use of the university’s Special Trust Fund and whether the recipients were obligated to return the disallowed amounts.
Why did the COA disallow the incentive award?	The COA disallowed the award because it lacked legal basis, contravened the Salary Standardization Law, and did not fall within the authorized uses of the Special Trust Fund under R.A. No. 8292.
What was BulSU’s justification for granting the award?	BulSU argued that the award was a valid use of the Special Trust Fund under Section 4(d) of R.A. No. 8292, as an incentive to employees for contributing to the university’s goals.
What does ejusdem generis mean, and how did it apply in this case?	Ejusdem generis is a principle of statutory construction that limits general words following specific ones to things similar to those specifically enumerated. The Court used it to interpret “other programs/projects” in R.A. No. 8292 as relating to instruction, research, and extension.
Does good faith excuse the recipients from returning the funds?	No, the Supreme Court ruled that good faith does not excuse the obligation to return illegally disbursed funds. Recipients are considered trustees of the amounts and must return them to prevent unjust enrichment.
What is the significance of Article 22 of the Civil Code in this case?	Article 22 of the Civil Code establishes the principle of unjust enrichment, requiring those who acquire something at another’s expense without just or legal ground to return it.
What procedural issues were raised in the case?	The officials’ petition was dismissed for late filing, while the employees’ failure to file a motion for reconsideration was excused because the issues were already addressed by the COA.
What is the practical implication of this ruling for government employees?	Government employees must be vigilant in ensuring that any benefits or allowances they receive have a clear legal basis. They may be required to return funds received without proper authorization, regardless of good faith.

This case serves as a stern reminder to government entities and employees alike: compliance with legal requirements in disbursing and receiving public funds is paramount. It highlights the importance of due diligence and the potential financial consequences of overlooking established regulations. Moving forward, government institutions must exercise greater prudence in granting benefits and allowances, ensuring that all disbursements are firmly grounded in law.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: Jessica M. Chozas, et al. v. Commission on Audit, G.R. No. 226319, October 8, 2019