In Manuel L. Lee v. Atty. Regino B. Tambago, the Supreme Court underscored the responsibilities of a notary public, particularly lawyers, in ensuring the validity and authenticity of notarized documents, such as wills. The Court ruled that a lawyer’s failure to adhere to the mandatory requirements of the Notarial Law and the Civil Code, particularly concerning the proper acknowledgment and recording of a will, constitutes professional misconduct, warranting suspension from legal practice and disqualification from holding a notarial commission. This decision reinforces the importance of due diligence and fidelity to legal formalities in the performance of notarial duties.

When a Notary’s Negligence Voids a Will: The Case of Atty. Tambago

The case revolves around a complaint filed by Manuel L. Lee against Atty. Regino B. Tambago for allegedly notarizing a spurious last will and testament of Vicente Lee, Sr. The complainant alleged that the will, which purportedly bequeathed the decedent’s estate primarily to his wife, contained forged signatures and inconsistencies regarding the testator’s residence certificate. Specifically, the residence certificate noted in the acknowledgment was dated January 5, 1962, yet the will was purportedly executed on June 30, 1965. Furthermore, the signatures of the purported witnesses were allegedly forged, and no copy of the will was on file with the National Commission for Culture and the Arts (NCCA).

The respondent, Atty. Tambago, countered that the complaint contained false allegations and was intended to harass him. He did not dispute the absence of the will in the NCCA archives, stating that no copy had been filed. The Integrated Bar of the Philippines (IBP) investigated the matter and found Atty. Tambago guilty of violating the Notarial Law and the Code of Professional Responsibility (CPR). The IBP recommended a three-month suspension, but the IBP Board of Governors modified this to a one-year suspension and disqualification from reappointment as Notary Public for two years. The Supreme Court ultimately affirmed the IBP’s decision, albeit with modification.

The Court emphasized the importance of the formalities required in the execution of wills. According to Article 804 of the Civil Code, a notarial will must be subscribed at the end by the testator and attested to by three or more credible witnesses. Additionally, Article 806 requires that the will be acknowledged before a notary public by the testator and the witnesses. These formalities are crucial to prevent fraud and ensure the will’s authenticity. In this case, the will was attested to by only two witnesses, making it void from the outset. Beyond this fundamental defect, the Court found critical flaws in Atty. Tambago’s performance of his notarial duties. These shortcomings significantly contributed to the will’s invalidity.

The Court underscored the importance of proper acknowledgment before a notary public. The acknowledgment serves a two-fold purpose: to safeguard the testator’s wishes and ensure the estate is administered according to their intentions. An acknowledgment involves a declaration by the signatory to the notary public that the document is their free act and deed. In this case, Atty. Tambago failed to properly record the residence certificates of the witnesses and used an outdated residence certificate for the testator, breaching the requirements of both the old Notarial Law and the Residence Tax Act. Such omissions invalidate the will.

The old Notarial Law in force at the time explicitly required the exhibition and notation of residence certificates:

Section 251. Requirement as to notation of payment of [cedula] residence tax. – Every contract, deed, or other document acknowledged before a notary public shall have certified thereon that the parties thereto have presented their proper [cedula] residence certificate or are exempt from the [cedula] residence tax, and there shall be entered by the notary public as a part of such certificate the number, place of issue, and date of each [cedula] residence certificate as aforesaid.

Building on this, the Court emphasized that notaries public, especially lawyers, must strictly adhere to these requirements. Moreover, the Court noted Atty. Tambago’s failure to make the necessary entries in his notarial register. The law requires a chronological record of the instrument’s nature, the executing party, witnesses, execution date, fees collected, a consecutive number, and a brief description if it’s a contract. Atty. Tambago’s attempt to prove compliance with a mere photocopy of his register was deemed inadmissible due to failure to provide the original or properly account for its absence.

Ultimately, the Supreme Court found Atty. Tambago guilty of professional misconduct for violating the Lawyer’s Oath, Rule 138 of the Rules of Court, Canon 1 and Rule 1.01 of the Code of Professional Responsibility, Article 806 of the Civil Code, and the old Notarial Law. While Article 806 states, “The notary public shall not be required to retain a copy of the will, or file another with the office of the Clerk of Court” the totality of Atty. Tambago’s actions constituted gross negligence. The Court suspended him from the practice of law for one year, revoked his notarial commission, and perpetually disqualified him from reappointment as a notary public.

FAQs

What was the key issue in this case?	The key issue was whether Atty. Tambago committed professional misconduct by failing to adhere to the requirements of the Notarial Law and the Civil Code when notarizing a will. This negligence impacted the will’s validity and Atty. Tambago’s professional responsibilities.
What specific violations did Atty. Tambago commit?	Atty. Tambago violated several legal and ethical standards, including the Lawyer’s Oath, Rule 138 of the Rules of Court, Canon 1 and Rule 1.01 of the Code of Professional Responsibility, Article 806 of the Civil Code, and the old Notarial Law. His major failure was to adhere to requirements for a properly acknowledged notarial will.
Why was the will deemed invalid?	The will was invalid for multiple reasons, including being attested by only two witnesses instead of the required three, the improper notation of the testator’s and witnesses’ residence certificates, and Atty. Tambago’s failure to properly record the will in his notarial register.
What is the importance of proper acknowledgment in a notarial will?	Proper acknowledgment ensures that the testator and witnesses personally appear before the notary public to confirm the will’s authenticity and their voluntary participation. It safeguards the testator’s wishes and facilitates the proper administration of their estate according to their intentions.
What is the duty of a notary public regarding residence certificates?	The notary public must verify that the parties to the document exhibit their current residence certificates (now Community Tax Certificates), and the notary must record the certificate’s number, place of issue, and date in the acknowledgment. This step verifies the identity and residency of the parties.
Why was Atty. Tambago’s failure to file a copy of the will in the archives division not a cause for disciplinary action?	Article 806 of the Civil Code does not require a notary public to retain a copy of the will or file it with the Clerk of Court. Therefore, Atty. Tambago’s failure to file a copy, by itself, was not a violation warranting disciplinary action.
What was the significance of the old Notarial Law in this case?	The old Notarial Law outlined specific duties for notaries public, including requirements for recording notarial acts in a register and properly noting residence certificates. Atty. Tambago’s failure to comply with these provisions contributed to the finding of professional misconduct.
What were the penalties imposed on Atty. Tambago?	Atty. Tambago was suspended from the practice of law for one year, his notarial commission was revoked, and he was perpetually disqualified from being reappointed as a notary public. These penalties reflect the seriousness of his misconduct and the breach of trust.

The Supreme Court’s decision in Lee v. Tambago serves as a potent reminder of the grave responsibilities entrusted to notaries public, especially those who are also lawyers. Failure to meticulously adhere to the required legal formalities not only jeopardizes the validity of important legal documents but also undermines public trust in the legal profession. This case reinforces the principle that even seemingly minor oversights can have severe consequences, underscoring the necessity for unwavering diligence in the performance of notarial duties.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: MANUEL L. LEE vs. ATTY. REGINO B. TAMBAGO, A.C. No. 5281, February 12, 2008