In the Philippines, a sale of real property can still be valid even if the deed of sale wasn’t properly notarized. The Supreme Court ruled in Spouses Edgardo M. Aguinaldo and Nelia T. Torres-Aguinaldo v. Artemio T. Torres, Jr. that if the signatures on the deed are proven genuine, and the parties intended to transfer ownership, the sale stands. This means property rights can be upheld even when there are technical defects in the notarization process, as long as the core requirements of a sale are met. The court can compel the parties to execute a registrable deed.

Signed, Sealed, Delivered? How a Defective Deed Still Transferred Property

The case revolves around a dispute over three lots in Tanza, Cavite. Spouses Aguinaldo, the original owners, claimed that Artemio Torres, Jr. fraudulently transferred the titles to his name using a fake deed of sale from 1979. Torres countered that the spouses validly sold him the properties in 1991. The trial court initially sided with Torres, finding a valid sale. The Court of Appeals (CA) agreed there was a valid sale, but flagged the 1991 deed’s improper notarization. The CA ordered the Aguinaldo spouses to execute a new, registrable deed in favor of Torres.

At the heart of the legal matter was whether a sale could be considered valid when the document formalizing it wasn’t properly notarized. The Supreme Court clarified that while a public document holds significant weight, a sale’s validity hinges on the parties’ consent and intent, not solely on the document’s form. The court affirmed the Court of Appeals’ decision, emphasizing the importance of upholding the true agreement between the parties. The Supreme Court’s analysis centered on the authenticity of the 1991 deed of sale and the intent of the parties involved.

The Court referred to Section 20, Rule 132 of the Rules of Court, which stipulates that for a private document to be admitted as authentic, its due execution and authenticity must be proven. This can be done by someone who witnessed the document being executed or by evidence of the genuineness of the maker’s signature. Furthermore, Section 22, Rule 132 details how the genuineness of handwriting can be proven, either by a witness familiar with the person’s handwriting or by comparing the writing with samples admitted as genuine.

In this case, both the Court of Appeals and the National Bureau of Investigation (NBI) confirmed that the signatures on the 1991 deed of sale belonged to the Aguinaldo spouses. This shifted the burden of proof to the spouses to demonstrate that the properties were not transferred, a burden they failed to meet convincingly. Nelia’s letter to the respondent admitting to the sale, along with the respondent’s consistent payment of property taxes, further strengthened the evidence of a valid sale.

The Supreme Court emphasized that forgery must be proven by clear, positive, and convincing evidence, with the burden of proof resting on the party alleging it. The Court echoed the principle that forgery cannot be presumed, and the evidence presented must outweigh the opposing evidence. In this case, the claim of forgery was undermined by the confirmation of the genuineness of the signatures through comparison, and the lack of corroborating evidence from the Aguinaldo spouses.

“The Court has held in a number of cases that forgery cannot be presumed and must be proved by clear, positive, and convincing evidence, and the burden of proof lies on the party alleging forgery to establish his case by a preponderance of evidence, or evidence which is of greater weight or more convincing than that which is offered in opposition to it.”

Acknowledging the improper notarization, the Court emphasized it did not invalidate the sale itself, but rather its registrability. Notarization is essential for deeds and conveyances to be registered, thus making it a public document. The legal requirement for a sale of real property to appear in a public instrument is a means to ensure the agreement’s enforceability.

Articles 1357 and 1358 (1) of the Civil Code reinforce this principle, as seen here:

Article 1357. If the law requires a document or other special form, as in the acts and contracts enumerated in the following article [Article 1358], the contracting parties may compel each other to observe that form, once the contract has been perfected. This right may be exercised simultaneously with the action upon the contract.

Article 1358. The following must appear in a public document:
(1) Acts and contracts which have for their object the creation, transmission, modification or extinguishment of real rights over immovable property; sales of real property or of an interest therein are governed by Articles 1403, No. 2, and 1405[.]

Because a sale had been duly established, the Court upheld the CA’s directive for the Aguinaldo spouses to execute a registrable deed of conveyance in favor of Torres. Should the spouses fail to comply, the Court noted that the respondent could seek a court order to divest the petitioners’ title to the subject properties, as provided under Section 10 (a), Rule 39 of the Rules of Court.

“If a judgment directs a party to execute a conveyance of land or personal property, or to deliver deeds or other documents, or to perform any other specific act in connection therewith, and the party fails to comply within the time specified, the court may direct the act to be done at the cost of the disobedient party by some other person appointed by the court and the act when so done shall have like effects as if done by the party.”

The Court reasoned that requiring the execution of a registrable deed was a natural consequence of upholding the validity of the sale. This measure ensures the proper transfer of title and ownership, precluding future disputes. Allowing the 1991 deed of sale to remain a private document would undermine land registration laws and prolong the case unnecessarily. In essence, the Supreme Court’s decision emphasizes the primacy of upholding the parties’ true intent in property transactions, even amidst procedural imperfections.

FAQs

What was the key issue in this case?	The key issue was whether a sale of real property is valid despite improper notarization of the deed of sale. The court needed to determine if the lack of proper notarization invalidated the transfer of property rights.
What did the Court rule regarding the 1979 Deed of Sale?	The Court declared the 1979 Deed of Sale as spurious because the signatures of the petitioners were manifestly different from their signatures on other pertinent documents. As a result, the Court found that this deed did not validly transfer title to the subject properties.
What was the significance of the 1991 Deed of Sale?	The 1991 Deed of Sale was central to the Court’s decision as it was deemed authentic based on the genuine signatures of the petitioners, as confirmed by both the NBI and the Court of Appeals. Although improperly notarized, its authenticity supported the finding of a valid sale.
Why was the 1991 Deed of Sale considered improperly notarized?	The 1991 Deed of Sale was considered improperly notarized because the parties signed the document in different locations (Makati City and the USA), but it was notarized in Tanza, Cavite. This violated the requirement that a notarial officer must have the acknowledging party personally appear before them.
What is the effect of improper notarization on a deed of sale?	Improper notarization strips the deed of its public character, reducing it to a private instrument. While it doesn’t necessarily invalidate the sale itself, it affects the deed’s registrability, as notarization is essential for registering deeds and conveyances.
What evidence supported the validity of the sale despite the improper notarization?	Evidence supporting the validity included the NBI’s report confirming the genuineness of the petitioners’ signatures, Nelia’s admission of the sale in her letter to the respondent, and the respondent’s consistent payment of real property taxes on the properties. These factors indicated the parties’ intent to transfer ownership.
What is the legal basis for compelling the execution of a registrable deed?	The legal basis is found in Articles 1357 and 1358 (1) of the Civil Code, which allow contracting parties to compel each other to observe the required form once the contract has been perfected. In this case, the Court directed the petitioners to execute a registrable deed to formalize the already valid sale.
What happens if the petitioners fail to execute a registrable deed?	If the petitioners fail to comply, the respondent has the option to file a motion before the court to issue an order divesting the petitioners’ title to the properties. This is in accordance with Section 10 (a), Rule 39 of the Rules of Court, which allows the court to enforce judgments for specific acts.

This case reinforces the principle that substance prevails over form in contract law. Even if a document has technical defects, the courts will look to the parties’ intent and actions to determine the true nature of their agreement. This ruling provides clarity and reassurance to those involved in real estate transactions, ensuring that their property rights are protected even when faced with minor procedural errors.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: Spouses Edgardo M. Aguinaldo and Nelia T. Torres-Aguinaldo, vs. Artemio T. Torres, Jr., G.R. No. 225808, September 11, 2017