Ensuring Fair Court Fees: What Litigants Need to Know About Stenographer Charges

TLDR: This case clarifies the standardized fees for court stenographers in the Philippines, emphasizing that overcharging is a serious offense that undermines public trust in the judiciary. Litigants have the right to fair and transparent pricing for essential court services and should be aware of their rights and the proper channels for reporting abuses.

A.M. No. P-96-1220, February 27, 1998 (350 Phil. 227)

The pursuit of justice in the Philippines relies heavily on the integrity and efficiency of its courts. But what happens when the very personnel meant to uphold this system engage in practices that erode public trust? Imagine you’re a litigant, already burdened by the complexities and costs of legal proceedings. You request a transcript of court proceedings, a crucial document for your case, only to be slapped with exorbitant fees by a court stenographer. This scenario isn’t just a hypothetical; it’s the reality faced by Beatriz E. De Guzman, the complainant in this Supreme Court case against Sonia Bagadiong, a court stenographer in Manila.

This case isn’t just about a fee dispute; it’s a stark reminder that public office is a public trust. It underscores the importance of adhering to established rules and regulations, particularly concerning fees for court services. At its heart, the case of De Guzman v. Bagadiong tackles a fundamental question: Can court stenographers freely set their own rates for transcripts, or are they bound by a standardized fee schedule? The Supreme Court’s decision provides a resounding answer, protecting litigants from unfair charges and reinforcing the principle of accountability within the judiciary.

The Legal Framework: Standardized Fees for Stenographic Services

To understand the gravity of the stenographer’s actions in this case, we need to delve into the legal framework governing court fees. In the Philippines, the fees chargeable by court stenographers are explicitly laid out in the Rules of Court, specifically Rule 141, Section 10, as amended by Administrative Circular No. 31-90. This provision is not just a suggestion; it’s a mandatory guideline designed to ensure uniformity and prevent overcharging. The rule clearly states:

Section 10. Stenographers. — Stenographers shall give transcript of notes taken by them to every person requesting for the same upon payment of (a) five (P5.00) pesos for each page of not less than two hundred and fifty words before the appeal is taken and (b) three (P3.00) pesos for the same page, after the filing of the total charges shall be paid to the court and the other half to the stenographer concerned.

This rule is unambiguous. It sets a ceiling on what stenographers can charge: PHP 5.00 per page before appeal and PHP 3.00 per page after appeal. Furthermore, Administrative Circular No. 24-90 reinforces the duties of stenographers, emphasizing that transcribing notes is not a mere ‘additional’ task but a core responsibility. This circular mandates stenographers to transcribe notes within 20 days and submit them to the Clerk of Court, highlighting the integral role of transcription in the judicial process.

Prior Supreme Court rulings, such as Alivia vs. Nieto, have consistently stressed that all individuals involved in the administration of justice are bound by the highest standards of public accountability. These precedents set the stage for cases like De Guzman v. Bagadiong, where the Court would reiterate its firm stance against any conduct that undermines the public’s faith in the judiciary.

The Case Unfolds: Overcharging and Arrogant Defense

Beatriz E. De Guzman needed a transcript of stenographic notes from a hearing in her criminal case. She approached Sonia Bagadiong, the court stenographer for Regional Trial Court, Manila, Branch 43. To her dismay, Bagadiong charged her PHP 21.00 per page. This was significantly higher than the legally prescribed rate. Adding insult to injury, De Guzman alleged she was also paying a hefty PHP 800.00 for transcripts at every hearing, though this specific point was less substantiated in the formal complaint.

Bagadiong’s defense, instead of addressing the overcharging directly, was riddled with justifications and a surprisingly arrogant tone. She claimed the higher rate was due to single-spacing and the need to work from home to meet De Guzman’s urgent request. She also stated her usual rate was PHP 10.00 per double-spaced page, still double the legal rate. Further exacerbating the situation, Bagadiong argued:

• That De Guzman should have first complained to the presiding judge, invoking ‘exhaustion of administrative remedies’ – a point irrelevant in this direct administrative complaint to the OCA.
• That transcript preparation was merely ‘incidental’ to her duties and payment was a private matter.
• That De Guzman had an ‘obligation’ to pay because she agreed to the price.
• That she could ‘refuse’ transcription if she didn’t feel like it, asserting it was her ‘intellectual creation.’
• And astonishingly, that overcharging was ‘customary’ in courts nationwide.

These justifications showcased a blatant disregard for established rules and a profound misunderstanding of public service. The Office of the Court Administrator (OCA) initially recommended a light fine, but after Bagadiong’s supplemental comments doubled down on her stance, the OCA revised its recommendation to a three-month suspension without pay. This escalation reflected the OCA’s growing concern over Bagadiong’s attitude and defiance.

The Supreme Court, in its decision, did not mince words. Justice Melo, writing for the Second Division, firmly rejected Bagadiong’s arguments. The Court emphasized the mandatory nature of the prescribed fees and dismissed the notion that transcription was a minor, ‘incidental’ task. Quoting Alivia vs. Nieto, the Court reiterated:

The administration of justice is a sacred task… all public officers and employees must at all times be accountable to the people and serve them with utmost responsibility, integrity, loyalty, and efficiency.

The Court highlighted Administrative Circular No. 24-90, which explicitly requires stenographers to transcribe notes and submit them promptly, further solidifying transcription as a core duty. The fact that Bagadiong even took stenographic notes home without court authorization was also noted as a violation, underscoring the official nature of these documents.

Ultimately, the Supreme Court found Bagadiong guilty of overcharging and insubordination. While acknowledging her long years of service, the Court stressed the need to set an example. Quoting Rodas vs. Aquilizan, the decision emphasized:

…court stenographer’s duty of making an accurate and faithful record of the court proceedings… must be added the primary obligation to serve the public at the sacrifice of his personal interest if needed… without creating the impression… that he is doing them favor as matter of personal charity when he provides free certified transcripts, instead of considering it as his bounden duty to do so.

The Court, however, softened the OCA’s recommended suspension from three months to two months without pay, along with a stern warning.

Practical Takeaways: Protecting Yourself from Court Overcharging

The De Guzman v. Bagadiong case serves as a crucial reminder for both court personnel and the public. For litigants, it’s a confirmation of your right to fair and legally compliant fees for court services. For court stenographers and other judiciary staff, it’s a stern warning against abusing their positions for personal gain and neglecting their duty to the public.

Key Lessons for Litigants:

• Know the Standard Fees: Be aware of the prescribed fees for stenographic transcripts under Rule 141, Section 10 of the Rules of Court. Currently, while the amounts in the rule are outdated (PHP 5.00 and PHP 3.00), the principle of standardized fees remains. Updated fee schedules are usually available from the Clerk of Court.
• Inquire and Clarify: Before requesting transcripts, inquire about the official fees from the Clerk of Court to avoid misunderstandings.
• Document Everything: Keep records of all transactions, including requests for transcripts and payments made.
• Report Overcharging: If you believe you’ve been overcharged, formally complain to the Presiding Judge of the court and the Office of the Court Administrator (OCA). Provide evidence of the overpayment and any supporting documents.
• Public Service Expectation: Remember that court personnel are public servants. They are obligated to serve you efficiently and ethically, not to exploit their position for personal profit.

Key Lessons for Court Personnel:

• Adhere to Fee Schedules: Strictly follow the prescribed fee schedules for all court services.
• Public Trust is Paramount: Recognize that your role is one of public trust. Ethical conduct and adherence to rules are non-negotiable.
• Transcription is a Core Duty: Understand that transcribing stenographic notes is a fundamental part of your responsibilities, not an ‘extra’ service to be individually priced.
• Humility and Accountability: Accept that you are accountable for your actions. Arrogance and defiance when questioned about potential misconduct are unacceptable and will be viewed negatively.

Frequently Asked Questions (FAQs) about Court Stenographer Fees

Q1: What is the legal basis for stenographer fees in the Philippines?

A: The legal basis is Rule 141, Section 10 of the Rules of Court, as amended by Administrative Circular No. 31-90, which sets the standardized fees for transcripts of stenographic notes.

Q2: How much are stenographer fees currently?

A: While Rule 141 still states PHP 5.00 and PHP 3.00, these amounts are outdated. It’s essential to inquire with the Clerk of Court for the most current fee schedule, as these may be updated through subsequent administrative circulars. The principle of standardized, regulated fees remains.

Q3: What should I do if a stenographer charges me more than the official rate?

A: Politely but firmly point out the official fee schedule. If the stenographer insists, pay the official fee and request a receipt. Then, file a formal complaint with the Presiding Judge of the court and the Office of the Court Administrator (OCA), providing evidence of the overcharging.

Q4: Can a stenographer refuse to transcribe notes if I don’t pay their demanded price?

A: No. Transcription is a mandatory duty. Refusal to transcribe based on fee disputes is a dereliction of duty and grounds for administrative sanctions.

Q5: Is it acceptable for stenographers to charge higher rates for ‘rush’ or single-spaced transcripts?

A: No. The prescribed fee is meant to cover the service, regardless of spacing or urgency, unless explicitly provided for in updated fee schedules (which is unlikely for spacing). Demanding extra fees for these reasons is generally considered overcharging.

Q6: What happens if I file a complaint against a stenographer for overcharging?

A: The OCA will investigate your complaint. If found guilty, the stenographer may face administrative sanctions ranging from fines and suspension to dismissal, depending on the severity and frequency of the offense.

Q7: Where can I find the most updated official schedule of court fees?

A: The most reliable source is the Clerk of Court of the specific court branch you are dealing with. You can also check the Supreme Court website and official publications for administrative circulars related to court fees.

This case of De Guzman v. Bagadiong is a cornerstone in upholding ethical conduct within the Philippine judiciary. It empowers litigants to demand fair treatment and reinforces the message that public servants must always prioritize public trust and accountability over personal enrichment.

ASG Law specializes in litigation and administrative law, ensuring fairness and accountability within the Philippine legal system. Contact us or email hello@asglawpartners.com to schedule a consultation.