The Supreme Court ruled that a contract to sell property, signed by individuals who were not duly authorized by the corporation’s board of directors, is void and unenforceable. This means that companies must ensure their representatives have explicit authority when entering agreements, and third parties must verify this authority to avoid unenforceable contracts. This decision underscores the importance of proper corporate governance and due diligence in real estate transactions.

Real Estate Deal Gone Wrong: Who Really Had the Power to Sell?

This case revolves around a property dispute between Ayala Land, Inc. (ALI), ASB Realty Corporation (ASBRC), and E.M. Ramos & Sons, Inc. (EMRASON), concerning a large tract of land in Dasmariñas, Cavite. ALI believed it had a valid contract to purchase the property from the Ramos children, who represented themselves as having the authority to sell on behalf of EMRASON. However, ASBRC claimed a prior right to the property based on a Letter-Agreement signed by EMRASON’s President, Emerito Ramos, Sr. The central legal question is whether the Ramos children had the proper authority to bind EMRASON to the Contract to Sell with ALI, and whether ALI acted in good faith in relying on their representations.

The Regional Trial Court (RTC) and the Court of Appeals (CA) both ruled in favor of ASBRC, declaring the Contract to Sell between ALI and the Ramos children void due to the latter’s lack of authority. The courts found that ALI was aware of the limited authority of the Ramos children and should have verified their power to act on behalf of EMRASON. This ruling hinged on the principle that individuals dealing with an agent of a corporation must ascertain the scope of that agent’s authority. Building on this principle, the courts upheld the validity of the Letter-Agreement between EMRASON and ASBRC, finding that Emerito Ramos, Sr., as President, possessed the authority to enter into such agreements. The Supreme Court affirmed these decisions, emphasizing the importance of verifying an agent’s authority and the role of a corporation’s board of directors in decision-making.

At the heart of this case is the legal concept of apparent authority, a subset of the doctrine of estoppel. This principle, as articulated in the case, states that:

[U]nder the doctrine of apparent authority, the question in every case is whether the principal has by his [/her] voluntary act placed the agent in such a situation that a person of ordinary prudence, conversant with business usages and the nature of the particular business, is justified in presuming that such agent has authority to perform the particular act in question.

However, the Court found that ALI failed to demonstrate that EMRASON, through its actions, created the impression that the Ramos children had the authority to sell the property. ALI argued that a letter from Emerito Ramos, Sr., authorized the Ramos children to negotiate the terms of a joint venture. This letter became a focal point of contention. However, the Court interpreted this letter narrowly, stating that it only authorized the Ramos children to collaborate and negotiate terms, not to finalize a sale.

The Supreme Court also highlighted formal defects in the Contract to Sell as evidence that ALI had doubts about the Ramos children’s authority. The contract lacked the names of EMRASON’s authorized representatives, a stark contrast to the detailed information provided for ALI’s representatives. This omission raised serious questions about ALI’s due diligence. Further solidifying its position, the Court cited the case of Banate v. Philippine Countryside Rural Bank (Liloan, Cebu), Inc., which emphasizes that:

It is a settled rule that persons dealing with an agent are bound at their peril, if they would hold the principal liable, to ascertain not only the fact of agency but also the nature and extent of the agent’s authority, and in case either is controverted, the burden of proof is upon them to establish it.

This principle places the onus on third parties to verify the agent’s authority, protecting corporations from unauthorized acts. In contrast, the Court found that Emerito Ramos, Sr., as president of EMRASON, had the presumed authority to enter into the Letter-Agreement with ASBRC. This presumption stems from the understanding that a corporate president typically has general supervision and control over the corporation’s operations. Moreover, the stockholders of EMRASON ratified the Letter-Agreement in a subsequent meeting, further validating the agreement. The Supreme Court emphasized that it is not necessarily the quantity of similar acts that establishes apparent authority, but rather the vesting of a corporate officer with the power to bind the corporation.

In conclusion, the Supreme Court’s decision underscores the crucial importance of verifying the authority of individuals representing a corporation in contractual agreements. This case provides valuable lessons for businesses engaging in real estate transactions, emphasizing the need for thorough due diligence and adherence to corporate governance principles. Failure to verify an agent’s authority can result in unenforceable contracts, leading to significant financial and legal repercussions.

FAQs

What was the key issue in this case?	The key issue was whether the Ramos children had the authority to bind E.M. Ramos & Sons, Inc. (EMRASON) to a Contract to Sell with Ayala Land, Inc. (ALI). The court had to determine if ALI acted reasonably in assuming the Ramos children had the necessary authority.
What is the doctrine of apparent authority?	The doctrine of apparent authority states that a principal can be bound by the actions of an agent if the principal’s conduct leads a third party to reasonably believe the agent has the authority to act on the principal’s behalf. However, the third party must also exercise due diligence.
Why was the Contract to Sell between ALI and the Ramos children deemed void?	The Contract to Sell was deemed void because the Ramos children lacked the proper authorization from EMRASON’s board of directors to sell the property. The Court found that ALI should have verified their authority.
What evidence did ALI present to support the Ramos children’s authority?	ALI presented a letter from Emerito Ramos, Sr., which ALI argued acknowledged the Ramos children’s authority to transact with ALI. The Court interpreted this letter as only authorizing negotiation, not a final sale.
Why was the Letter-Agreement between EMRASON and ASBRC considered valid?	The Letter-Agreement was considered valid because it was signed by Emerito Ramos, Sr., the President of EMRASON, who had the presumed authority to act on behalf of the corporation. Additionally, the stockholders ratified the agreement in a subsequent meeting.
What is the significance of the formal defects in the Contract to Sell?	The formal defects, such as the lack of names of EMRASON’s authorized representatives, suggested that ALI was aware of potential issues with the Ramos children’s authority. This contributed to the court’s finding that ALI did not act with due diligence.
What is the key takeaway for businesses from this case?	The key takeaway is the importance of verifying the authority of individuals representing a corporation in contractual agreements. Businesses should conduct thorough due diligence to ensure agents have the proper authorization.
What is the role of a corporation’s board of directors in contractual agreements?	A corporation can only act through its board of directors, which is responsible for deciding whether the corporation should enter into a contract. Without board approval, individuals, even officers, generally cannot bind the corporation.
How did the court view the argument that the Ramos children submitted corporate documents to ALI?	The court dismissed this argument as gratuitous and self-serving. It emphasized that a corporation acts through its Board of Directors and not merely through its controlling shareholders.

This case serves as a reminder of the potential pitfalls in real estate transactions and the importance of adhering to sound corporate governance practices. Understanding the scope of authority and exercising due diligence are essential steps in ensuring that contracts are valid and enforceable.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: Ayala Land, Inc. vs. ASB Realty Corporation and E.M. Ramos & Sons, Inc., G.R. No. 210043, September 26, 2018